Privacy Policy

Privacy Policy

Last updated 22 December 2015

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Information We Collect About You
Our Use Of Your Information
Sharing Your Information
Internet Commerce
Cookies and Other Tracking Devices
Children’s Privacy
Notice To Persons Residing Outside of The United States - Where We Store and Transfer Your Personal Information
Access Rights and Correction
User Generated Content
Contact GIA

Gemological Institute of America, Inc. (“GIA”) respects your privacy. GIA provides this website privacy policy to inform you of our privacy practices with respect to the collection and use of information that we collect about you, including any information that might personally identify you (e.g., your name, email address, home / postal address, phone number, purchase history and credit card information),through our website, (this “Site”). By using this Site and our products and services available through this Site and our mobile applications (“Applications”), you agree that your information, including your personal information, will be handled as described in this Privacy Policy, which is incorporated by reference into our Terms of Service. Should you not agree with or accept the terms of this Privacy Policy, do not use this Site or our Applications


This Privacy Policy applies to information that we collect about you when you visit our Site and use our products and services as well as when you download and use our mobile applications (collectively, our “Services”). Additional policies may also apply to your information; for example, student information is also governed by the GIA Educational Privacy Policy and kept in accordance with the provisions of the federal Family Educational Rights and Privacy Act (FERPA). The policy is available for review by contacting GIA Education Records. For more information, see “Academic Records” in the Academic Policies and Procedures section on page 59 of theEducation Catalogue. In the event of a conflict between this Privacy Policy and the FERPA policy (or other educational policy that we may provide to you from time to time), that policy, not this one, will govern.


Information We Collect Directly From You: We collect information, including personal information, directly from you when you create an account with us, sign up for our online classes, request information from us, purchase products from us, or otherwise interact with our Site and our Services. The type of information that we collect from you varies based on your particular interaction with our Site, but may include: your name, email address, home / postal address, telephone number, and, where applicable, payment information, and information relevant to your educational history, among other information. Please note that your educational account may not be used for certain purchases/other purposes on our Site, and you may be requested to create a secondary account.

Third Parties. On our Site, you may email a friend about Services that you believe would be of interest. We will collect your name and email address, as well as your friend’s name and email address. We use the information collected from you to complete your request, but we will not use that information for future marketing efforts.

Information We Collect Automatically:

  • Through our Site: We may use cookies, web beacons and other automated devices to collect information about you, including your IP address, browser type, visitor domain name, referring URL (previous page visited), subsequent pages and whether you are a first time visitor. We may use this information in the aggregate, and we may also combine this information with personal information that we have collected about you.
  • Through our Mobile Applications:
    • GIA 4Cs Guide for iPhone and iPad (English and Simplified Chinese): To provide the highest quality experience, GIA collects anonymous information about the usage of our mobile applications. If you prefer not to participate in Flurry Analytics, our analytics data collection service, please follow the instructions provided at to opt-out.
    • Gems & Gemology for iPad: GIA uses Google Analytics to collect anonymous information about the use of the Gems & Gemology iPad application (app). This tool helps us to identify any recurring technical issues and to provide the most user-friendly experience to our readers. The only way to prevent Google Analytics from capturing your usage is to disable the internet connection on your device while reading the content. This method may, however, adversely affect the performance of the app and prevent it from functioning as expected.

Please see the section entitled “Cookies and Other Tracking Devices” below for additional information about our use of cookies.


We use the information that we collect about you:

  • To provide you with requested products and Services, including participation in our online learning programme, to respond to your enquiries and for other customer services purposes;
  • To enhance your experience using the GIA Site;
  • For marketing and advertising purposes, such as to send you emails about products and services that we believe would be of interest to you;
  • To communicate with you about your enrolment, including notifying you of upcoming classes that we believe would be of interest to you;
  • To solicit donations;
  • For research purposes;
  • To better understand how users access and use our Site and our Services, both on an aggregated and on an individualised basis;
  • To improve our Site and Services; and
  • To further your relationship with GIA.

GIA may enhance or merge your Personal Information with data from third parties for the purposes of marketing GIA’s products or services to you.


We will not disclose your personal information with non-affiliated third parties for their own marketing purposes. We will, however, share your information, including personal information (collectively, “information”), to assist us in providing our Services to you and with the persons and for the purposes described below:

Special Notice to Students. If you participate in our online learning programme, we offer an opportunity for students to communicate with one another. Certain information that you post as part of that programme will be available to other students and our faculty.

  • Service Providers. We may disclose the information that we collect about you to third party vendors, service providers, contractors, professional advisers or agents that perform functions on our behalf (together "service providers"). These service providers are contractually required to protect your information.
  • Affiliated Entities. We will share your information among our affiliated entities, as applicable, to facilitate your experience with GIA. For example, if you are enrolled in our online learning programme, then we will share your information with our affiliates located in the country in which you reside (if applicable), and/or with our affiliates that may be able to offer courses that are appropriate to your education. Where permitted by law, and unless you have requested otherwise, from time to time, our affiliates may send you email and/or postal mail regarding products and services (including courses and events) that they believe would be of interest to you based on your course of study.
  • Business Transfers. If we are acquired by or merge with another entity, if substantially all of our assets are transferred to another company, or as part of a bankruptcy proceeding, we may transfer the information we have collected from you to the acquiring entity.
  • In Response to Legal Process. We also may disclose the information we collect from you to comply with the law, a judicial proceeding, court order or other legal process, such as in response to a subpoena.
  • To Protect Us and Others. We may also disclose the information we collect from you where we believe it is necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person or violations of our Terms of Use or this Policy.

Aggregate and Anonymised Information. We may share aggregate or anonymised information about users with third parties for marketing, advertising, research or similar purposes.


We may periodically send you electronic communications about GIA’s various products, services, newsletters or general updates. You may opt-out of some or all of these communications by using “unsubscribe” options or by sending a request to If you opt out of receiving marketing communications from us, please note that we will continue to communicate with you via email regarding your ongoing education and for customer service related purposes (e.g. to notify you about the status of a purchase that you have made with us).


Your online transactions with GIA are designed to give you options concerning the privacy of your credit card information and any other personal information you provide. GIA is committed to data security with respect to Personal Information collected on our Site. If you would like to make a purchase, but do not want to provide your credit card information online, you may contact a GIA representative over the telephone.


For your convenience, GIA may provide links to certain third party websites or referrals to certain third parties’ products or services. If you choose to visit a third party’s website or use its products or services, please be aware that the third party’s privacy policy, and not the GIA privacy policy, will govern your activities and any information you disclose while interacting with the third party.


Web cookies, web beacons (including clear GIFs), Flash LSOs and similar technologies are used to track user activity and collect Site and mobile application data. We may combine this data with the personal information we have collected from you.

Your Consent. By continuing to use our Site, you are agreeing to our placing cookies on your computer or electronic portable device in order to analyse the way you use our Site. Please read this cookie section carefully for more details about the information we collect when you use this Site.

If you do not wish to accept cookies in connection with your use of this Site, you must stop using our Site.

Cookies. Cookies allow a web server to transfer data to a computer for record keeping and other purposes. We and our third party service providers use “cookies” on our Site and similar devices designed for mobile applications to, among other things, better serve you with tailored information and facilitate your ongoing access to and use of the Site. There are two types of cookies: session-based and persistent cookies.

  • Session Cookies. Session cookies exist only during an online session. They disappear from your computer when you close your browser or turn off your computer. We use session cookies to allow our systems to uniquely identify you during a session or while you are logged in to the Site. This allows us to process your online transactions and requests and verify your identity, after you have logged in, as you move through our Site.
  • Persistent cookies. Persistent cookies remain on your computer after you have closed your browser or turned off your computer. We use persistent cookies to track aggregate and statistical information about user activity, which may be combined with other user information.

Disabling Cookies. Most web browsers automatically accept cookies, but if you prefer you can edit your browser options to block them in future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Site who disable their web browsers’ ability to accept cookies will be able to browse the Site; however, many site features, such as the shopping cart will not function if you disable cookies.

Local Storage Objects. We may use Flash Local Storage Objects (“Flash LSOs”) in order to store your Site preferences and to support individual applications. Flash LSOs are different from browser cookies because of the amount and type of data stored. In addition, you cannot control, delete or disable the acceptance of Flash LSOs through your browser. For more information on Flash LSOs, or to learn how to manage your settings for Flash cookies, go to the Adobe Flash Player Help Page, choose “Global Storage Settings Panel” and follow the instructions. To see the Flash LSOs currently on your computer, choose “Website Storage Settings Panel” and follow the instructions to review and, if you choose, to delete any specific Flash LSO.

Web Beacons, Pixel Tags and Other Technologies. Our third party service providers use web beacons in HTML e-mails to our customers to help us track e-mail response rates, measure the success of our marketing campaigns, identify when our e-mails are viewed and track whether our e-mails are forwarded.

Site Analytics. We work with third party service providers who use the technologies described in this section to conduct website analytics to help us track and understand how visitors use our Site and our mobile application. For example, we use a variety of third party web analytics, to help us improve our Site and mobile applications' performance and user experiences.

Additional Notice to EU Visitors. Withdrawing your consent. Once you have given us your consent for the use of cookies, we shall store a cookie on your computer or device to remember this for next time. This will expire periodically. If you wish to withdraw your consent at any time, you will need to delete your cookies using your Internet browser settings.
To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit or


Aside from the GemKids area of the site which is designed for minors and never asks for personal data, all other areas of the website are intended for users over the age of 18. GIA is committed to protecting the privacy of minors under 18 years of age. We do not knowingly collect personal data from minors. If we become aware that a child has submitted personal information to us through any part of the site, we delete such personal information as soon as reasonably practical after we discover it.


We may transfer the information that we collect about you, including your personal information, whether collected through this Site, mobile application, or in person to locations worldwide, such as in each country in which GIA has an office. We also may transfer customer information to a third party service provider, which may use a cloud solution and store data in a country outside of your country of origin, such as in the United States. Please note that your information may be subject to access by law enforcement and other government entities, including courts and tribunals in accordance with laws applicable in those jurisdictions. GIA (and its affiliated entities) have procedures in place designed to safeguard your information.


GIA will take reasonable steps to ensure the personal information it holds is accurate, complete and up to date. Please ensure you check your account regularly to ensure that we hold accurate personal information about you.

You have the right to access and correct certain information that we hold about you. Any access request must be made in writing and where permitted by law, may be subject to a small fee to meet our costs in providing you with the details of the information that we hold about you. Please send any requests for access, questions or comments regarding our privacy practices to the contact listed below.


Certain portions of our Site may permit user generated content, such as blogs and forums. Any information that you post to a publicly facing blog or forum may be viewable by other visitors to our Site. Information that you submit through our student/educational blogs, will be available to other registered users of those services, at a minimum. We are not responsible for the privacy of any information that you choose to post to our Site, or for the accuracy of any information contained in those postings. Any information that you disclose becomes public information. We cannot prevent such information from being used in a manner that may violate this Policy, the law or your personal privacy.


If you would like to contact us for any reason regarding our privacy practices, please write to the following address:
Attn: Privacy Policy – MS 34
Gemological Institute of America
The Robert Mouawad Campus
5345 Armada Drive
Carlsbad, CA 92008

You may submit your request concerning your Personal Information by sending it to the above address or email

GIA reserves the right to modify this Privacy Policy as it deems appropriate from time to time. You may find the most current version of the Privacy Policy by visiting the GIA Site. Your continued use of the GIA Site will be subject to the then-current privacy policy. Thank you for visiting the GIA site.

©2017 Gemological Institute of America Inc.